Certified Translation – Is it the Same as a Sworn Translation?

4 Mins read
certified document translation

Certified translations are a great option for documents that don’t need the same accuracy level as sworn translations. However, it’s important to understand the differences between certified and sworn translations.

A sworn translation is a document accompanied by the translator or language services company’s signed statement declaring its accuracy. It’s typically required for legal documents, High Court proceedings, and some consulates.


A certified translation is a translation that has been verified as accurate by an authorized party. It is typically required for legal proceedings, immigration matters (translated documents submitted to USCIS), validation of academic credentials, and other similar situations. In addition to verifying the accuracy of the translation, the certifying entity will usually also provide a copy of the original document.

The process of becoming a certified translator is complex and time-consuming, and it’s not for everyone. Generally, you’ll need a degree in linguistics or a relevant subject and significant professional experience. However, some countries and organizations accept certifications from translation professionals who have not completed a formal program.

It’s important to choose a translation agency with a proven track record and a team of experienced linguists. This ensures that your translation will be accurate, complete, and culturally appropriate. Ideally, the translator will be a native speaker of your target language and have specialized expertise in your field. This is especially important for medical, legal, and technical documents.

A translation agency’s certificate of quality should contain the following information at a minimum: the translator’s name, signature, and date. They should also state their area of specialty, such as medical or legal. In addition, they should indicate the type of document and its original language. The seal or stamp of the translation agency should also be included in the translation.

While ATA certification is an excellent credential, it’s not required in the United States. In fact, most local and federal agencies only require that your translator be sworn and accredited in the country where they work. This is because many countries follow a civil law system and have precise rules on how to become a sworn translator.

If you’re looking for a high-quality certified document translation for your business or personal documents, ULG’s professional translators are here to help. Our industry-leading technology and award-winning project management process guarantee a fast, accurate translation that meets your deadline and budget. To get started, request a quote today.


Becoming a certified translator takes time, effort, and knowledge of the translation industry. It is not a career for everyone, but those who are committed to it can make it a very fulfilling and rewarding profession.

To be a certified translator, you must pass the ATA exam. This exam is a rigorous, multiple-choice test that requires you to know how to translate from one language into another. Translators must be fluent in both languages and have the ability to create a high-quality translation. The ATA also requires you to have at least two years of translation experience and complete several translation projects. During the testing process, you are given practice questions and samples to help prepare. This ensures that you will be ready to successfully pass the ATA test when the time comes.

Certification is a common requirement when submitting documents to governmental agencies, schools, or other organizations that need to see proof of your translation skills. This is particularly true for immigration services, courts, and universities. A certified translation will be attached to a statement from the translator stating that the document accurately represents the original and that they are responsible for it. This statement will also include the translator’s name and contact information. The certifying individual or company may add their seal or stamp to the translation to prevent it from being tampered with.

Some end users of certified translations will request that the translator notarize their statement. However, this is not the same as a notarized translation. A notarized translation is a legal document that validates the signature of the translator and is witnessed by a notary public. A notarized translation does not validate the accuracy of the translation and is, therefore, not a valid form of certified translation.

While no rules forbid a translator from both translating and certifying their work, it is generally frowned upon by most organizations. It can cause confusion, and it is best to talk with the organization or individual to which you are submitting the translation to determine their requirements.


When you order a certified translation from Languex, you can be confident that you’re receiving accurate and complete content. Unlike standard translations that may need to adapt content or formatting for client needs, certified translations are intended to reflect exactly what is written in the source document for legal and official purposes. Whether you need your documents notarized or simply want them to meet specific requirements, we have the expertise and tools to deliver high-quality and error-free translations for all your translation needs.

For instance, many immigration-related documents must be certified in order to be valid. This means that they need to be word-for-word translations of the original document and accompanied by a signed certification statement that attests to the accuracy of the translation and the translator’s qualifications. This process can be quite complex and requires a high level of professionalism.

Certified translations also require that they comply with the original document’s formatting to ensure that it matches correctly on both sides. This is essential for legal documents that include a large amount of text. In addition to these requirements, certified translations must be free of any errors, such as missing or repeated words, omissions, or illegible writing.

A certified translation can be either notarized or simply signed by the translator. However, depending on your organization’s requirements, you may need to have the document apostilled. This adds an extra layer of authentication that can be necessary in some cases, especially if the translation is going to be submitted to foreign authorities.

Ultimately, having your translations certified is not always necessary, as they can still be valid without this additional step. However, if your translations are required to be certified in order to meet the needs of an organization or government agency, it is important that they be done by qualified professionals who have the training and experience to provide accurate and consistent translations. Using a certified translation service can save you time and money in the long run by ensuring that your translated documents will be accepted as valid.

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