Sending a resignation letter and informing the boss about the decision of leaving the job is one of the most important duties of an employee. But telling the boss about the resignation is never an easy conversation. An effective resignation letter will not only help you to ensure a positive conversation with the boss but it will also make sure of a smooth transition to your next journey.
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But it is mostly observed that most people are not aware of writing an effective resignation letter and so they use to search on the Internet about some best letter template. That is the reason why we have come up with some effective tips to write an effective resignation letter with an example:
- Use Standard formal letter writing convention: The resignation letter is also a professional conversation and so in the resignation letter it is important to place your name, your current job title, current organization name, and address, your email ID, date of resignation on the top left side. After that, you should use the correct salutation followed by a colon as follows:
Current Job Title
Current Organization’s address
Your Email ID
Date of Resignation
Dear Mr./Ms./Mrs. [Last Name]:
- Identify yourself: You should begin the retirement resignation letter by stating your position and the name of the company. Then you should simply state the decision of your resignation with a simple statement. You should also specify your last working day in the first paragraph as shown below:
I would like to inform you that I am resigning from my position as <Current Job Title> for <the current Organization name>, effective from <Date of Resignation>.
- Give some positive notes: Then you should appreciate the company by stating how you have grown in the company and what you have appreciated most at the company. It is also a good idea to thank your boss for the time and the resource that he had provided you to support your career growth. If you are leaving the company to pursue a passion or are going to a graduate school then you can specify where you are heading next. But if you are going to join the competitor then it better not to specify any reason. For example, you can write in the following manner:
I am thankful to you for all the opportunities that you have provided me over the last three years. I have fully enjoyed my tenure at <Current organization name> and really honored to remain a part of your supportive team.
- Offer to assist in transition: In the third paragraph, you should also show your willingness to assist the company in the transition. You may also include specific details about how you will be able to help the company in the transition. For example, you may write in the following manner:
If I can be of any help during this transition kindly let me know. I will also be available to assist my replacement and will submit all my updated reports to you before my last working day.
- Provide personal contact information: Lastly, give your email ID and contact number so that your old employer can contact you in case of any necessities. However, this is an optional section. The inclusion of this section totally depends on the position and the relationship with the company. This is never a hard and fast rule to include. However, if you want to include this section you can write in the following manner:
Thank you to give me the opportunity to work with the <current organization name>. I wish all the best for the company and will look forward to staying in touch. You can email me at <Your email ID> and contact me at <Your Contact No.> & Date <Today’s Date>
- Use proper closing terms and signature: You should include proper closing terms such as, ‘Sincerely ’, ‘Regards’, ‘Thank You’, etc. If it is a physical letter then you should put your signature but in case it is an email, only your name will do. You can write this section in the following manner:
Your Signature [in case of hard copy letter]